PayPal Seller Spreadsheet



With the PayPal Seller Spreadsheet, there’s no more spinning your wheels trying to figure out your PayPal sales totals & fees.

The PayPal Seller Spreadsheet is an automated bookkeeping template created by an accountant experienced in e-commerce, especially for other e-commerce sellers.

Are you an online seller without a bookkeeping system to support you? Maybe you’ve tried to set up your own DIY system for doing your books, but got confused and gave up. Or maybe you’ve tried to use bookkeeping software, but got overwhelmed and stopped updating it.

Bookkeeping, accounting, tax stuff… it doesn’t come naturally to a lot of us, and it’s certainly not something most of us WANT to spend our limited free time doing! But keeping track of your shop’s finances is essential. Not only does knowing your money help you MAKE more money, but you gotta deal with taxes every year!

As an online selling, jewelry making Certified Public Accountant, I saw so many fellow creators struggling with the financial side of running their shops. I knew doing your books could be easy and (relatively) painless, given the right tools, direction, and support.

That’s exactly why I created my line of Seller Spreadsheets in 2015 – these tools do the heavy-lifting & number-crunching for you – with crystal clear instructions and guidance. This tool gives you the data you need to make smart decisions for your business and have more time to do what you love – create beautiful things and make sales!

Download your own PayPal Seller Spreadsheet today and get caught up on & confident about your numbers in just a couple hours.

Organizing and understanding your financial data doesn’t need to be overly complicated or overwhelming with the PayPal Seller Spreadsheet. This powerful but simple tool helps you simplify your monthly bookkeeping and consistently keep your financials updated. It compiles your business’ sales and expenses each month to calculate your net profit. There are separate tabs to help you categorize different expenses and input receipts, along with monthly tabs for importing your PayPal sales data directly from PayPal.

Not familiar with bookkeeping or with how to use a spreadsheet? No fear. Your purchase includes not only a detailed instruction guide in PDF form, but also a multi-part series of video tutorials to guide you through each step of how to import, use, and interpret the data on your PayPal Seller Spreadsheet. (If you’re aching for a sneak peek, you can view the videos here).

Exactly what your PayPal Seller Spreadsheet can do:
  • Save you the work of setting up your own bookkeeping system from scratch, without any monthly fees
  • Provide you with step-by-step instructions (via a PDF guide and video tutorials) on how to enter all the data needed to perform your monthly bookkeeping duties
  • Quickly import PayPal sales, shipping label expenses, fees, and refunds directly from PayPal
  • Enter monthly expenses receipt by receipt into categories like shipping costs, raw materials, advertising & marketing, office supplies, etc.
  • Tabulate in-state sales and sales tax collected to make tax time easier
  • Calculate total sales, expenses, and net profit each month and have a running annual balance
  • Customize extra rows to enter other sales sources and other expense categories that apply specific to your business
  • Allow you to easily compare monthly trends across sales, expense categories, and net profit
  • Use this as your “one-stop-shop” for monthly bookkeeping – the goal is to have ALL your biz sales + expenses in one place
  • Provide you with the right financial data you need to make educated business decisions and set goals for the future

What you're buying:
  • Instantly downloadable spreadsheet file that can be used in Excel, Numbers, or Google Sheets, for any year you need to do your books
  • A detailed instruction guide via Google Docs
  • Step-by-step series of video tutorials on how to use your spreadsheet & do your books
  • Access to the Accounting Accountability Club on Facebook for support, questions, and monthly office hours
  • Monthly checklist & reminder emails

What you're REALLY buying:

When you purchase a Paper + Spark spreadsheet, you’re not simply getting a downloadable spreadsheet file. You’re really getting a set of resources & support that help you understand your business finances with confidence.

Every P+S spreadsheet comes with step-by-step video & text instructions. You’ll not only be able to see how to use your spreadsheet and do your biz books every month with clarity, but you’ll finally truly understand what these numbers, reports, and terms MEAN.

Every P+S spreadsheet also comes with the support you need to stay motivated and confident.Your purchase includes access to the Accounting Accountability Club, where you can ask questions about doing your books, understanding your numbers, and more. We also hold live monthly office hours in the Club, during which I walk through your questions and screen share examples so you can see how things are done.

Finally, you’ll also get email reminders and monthly checklists on the first of each month delivered straight to your inbox. I’ll hold you accountable to keep your spreadsheets updated and even send you a step-by-step list in case you forget where to find what!

You’re not just buying a file. You’re buying lifetime access to a bookkeeping template, step-by-step instructions for how to understand your biz finances, access to a CPA who actually *understands* e-commerce and how your maker biz operates, an easier tax time for yourself, monthly accountability and a community that will support you throughout your journey as an entrepreneur.

Can you say the same about an out-of-the-box, one-size-fits-all bookkeeping software option?

Why a Paper + Spark spreadsheet?

Traditional bookkeeping software is made with accountants in mind. It’s expensive (and generally requires a monthly subscription payment), bulky, and oftentimes more complicated than a micro business like yours needs. It’s made for any and all types of small businesses, and not specific to YOUR business needs as a handmade biz owner or e-commerce seller. When your bookkeeping software is too complicated, too vague, and support or in-plain-English instruction is lacking, you tend to procrastinate on using it. Not updating your books consistently means severe stress once year end or tax deadlines hit.

Spreadsheets are powerful but simple tools. Partner a well-crafted spreadsheet file designed by an accountant intimately acquainted with e-commerce with clear, understandable instructions and you’ve got a formula for bookkeeping success. You get everything you need to feel empowered by your numbers, and nothing you don’t need.

Paper + Spark has been selling spreadsheets since 2015. We currently support thousands of makers and creative entrepreneurs in doing their books and understanding their money. Our spreadsheets have received countless rave reviews from shop owners. No other bookkeeping solution out there offers our level of step-by-step guidance & support. We also stay up-to-date on e-commerce reporting and platform changes.

With a Paper + Spark spreadsheet, you’ll pay a one-time fee for lifetime access to your files and support. We provide any future year files and updates for free, forever, via the account you create at checkout. You can always reach out in the Accounting Accountability Club, or via DM or email, and get answers to your spreadsheet & bookkeeping questions.

What do users have to say about their Paper + Spark spreadsheet?

Responses to my recent survey highlighted these themes amongst spreadsheet users:

  • Tax time is much easier with their Paper + Spark spreadsheet
  • Their purchase comes with a wealth of support materials created by an accountant who is down-to-earth and easy to follow (thanks y’all!)
  • The spreadsheet gives them a clean way to get organized & a bird’s eye view of their business. They love that this tool was made specifically for makers & crafters and how simple and user-friendly it is to update.
  • Many users said “My accountant loves your spreadsheet too!” — the highest form of praise!

Paper + Spark users are more likely to actually DO their books consistently and over the long term. According to survey results, 65% of spreadsheet users have been using their sheets for at least 2 years. 61% of spreadsheet users report that they update their sheets at least once a month.


Are you looking for a spreadsheet to help you with logging supplies, tracking inventory, and pricing your goods for sale? One of our inventory spreadsheets may be a good fit. Check them out here.

Need the PayPal Seller Spreadsheet and an inventory spreadsheet too? Build your own bundle of spreadsheets and get a significant discount here.

Please note that this spreadsheet will only import in your PayPal CSV if you have a BUSINESS PayPal account. It’s pretty easy (and free) to upgrade from a personal account to a business account. Otherwise, personal PayPal accounts do not provide the CSV downloads needed to use this product.

Due to the nature of their reporting, I do not recommend you use this spreadsheet in conjunction with my Shopify import add-on. You could potentially end up double counting your Shopify PayPal sales.

Have questions about any of our spreadsheets? Not sure which tool best fits your needs? Check out the Spreadsheet Resource page for FAQs, videos, and more info.

Video Walkthrough

Customer Reviews

Based on 7 reviews
Elizabeth D.
Complete waste of money

This is not worth the money and was a waste for something I already had that worked. You cannot input a csv from a place other than PayPal. But I am now just using it for my small amount of PayPal payments and expenses.

Virginia Gundred
Love these tools!

I make and sell Silver jewelry and can already tell that inventory and sellers worksheets are really going to help me get organized!

Fantastic worksheets

Not just that the works sheets are fantastic, but the support system that comes with them is amazing!

Tonya Barr
So Easy To Understand

Best Thing I have "BOUGHT" for my business

Tonya Barr
So Easy To Understand

Best Thing I have "BOUGHT" for my business

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Rave Reviews
for Paper + Spark

This is such a great resource! I was always intimidated by the thought of using spreadsheets. This has simplified it and made it do-able.

Kayla F.